STEPS FOR INTERNSHIP EMPLOYMENT

Please note that students must be enrolled in a minimum of six credit hours to hold an internship.

Step 1 : Apply for an Internship

Review internship placements and use the Internship Request Applicationto select your internship. Follow the instructions listed in the internship details.

Step 2 : New Intern Orientation

Complete your  New Intern Orientation Form and Upload it to the UTeach Database.

Peer mentors are available in the workroom to take you through the process. Their schedule can be found here. 

If you have worked for UT in the past 12 months, you can skip to step 5.

Step 3 : Background Check

Watch your email for a BACKGROUND CHECK request from Workday.   You will need to authorize this right away.

Step 4 : I-9 Verification Process

Please ensure that you log into Workday and complete all of steps in your Workday inbox. 

There are TWO PARTS to the I-9 verification process: 

  1. Employee Information and Verification - Section 1 of the Form I-9 can only be completed by you. 

  2. Employer Review and Verification - Section 2 of the Form I-9 can only be completed by an I-9 partner at UTeach.

It is critically important that you submit your I-9 documentation in a timely manner. Failure to submit your I-9 documentation within a week of your initial Workday notification will result in the cancellation of your position.

You may complete the I-9 process either in-person or remotely. 

  • To complete in-person, you may bring your documentation to our front office on campus in Painter Hall (PAI), 4th floor, room 4.02 during regular business hours M-F 8:30-5:00 PM.
  • To complete the process remotely, please contact UTeach HR for approval and extended guidance on the remote process.

Here is the link to the I-9 Acceptable Documents. 

If you have any questions or concerns, please do not hesitate to contact UTeach HR. 

Failure to complete both parts of this process in a timely manner will result in the cancellation of your internship request. Please get in touch if you are unable to meet this deadline.

Step 5 : Internship Placement

Wait for your INTERNSHIP PLACEMENT EMAIL before you start working.

Interns with Work-Study Award

Step 1: Print the Work-Study Verification* (year, semester & amount).

Step 2: Present the form to UTeach Office PAI 4.02 (Attn: I-9 Representative).

Step 3: Complete the online Hourly Time Report.

Step 4: Complete Work-Study Forms. For more information please see the Work-study website.

* Your Work-Study Verification is confirmation that you have been awarded Work-Study for the current academic year. You can access it on UT Direct > CASH > Status/Requirements or from MyUT.

REPORTING YOUR TIME

Information about the Timesheet Schedule and Check Release Dates can be found here.

 You may wish to install the Workday Mobile Application on your phone. 

If you need help with your timesheet, there are several videos available on how to enter your time, correct your timesheet, and view your available pay slips.